Rota Management for Churches

Rota Management is a great feature to help churches manage their volunteers through the site.

The Rota Management software works with the Groups feature of Church Edit Pro so allows the ‘group managers’ to schedule the rotas for their teams. Group Managers have access to Global Office to update their webpages (if applicable), add photos to the group and add group events to the calendar. They will also have access to manage rotas for their group(s) only.


For team administrators/ church office:

  • create/edit rotas 
  • schedule rota repeats    
  • Printer friendly version of individual rotas/ series or rotas
  • create a rota to then allow people to volunteer for different rota slots

For church members:

  • email notification when they are added to a rota
  • page showing a personal listing of their upcoming rotas - this appears under their profile
  • printer friendly version of their rota schedule
  • ability to volunteer for available rota slots
  • ability to remove themselves from a rota (optional)

Creating a rota

1) Enter the options for creating your rota: Adding a rota
2) Confirm the dates for your rota (if repeating a rota)
3) Select who will fulfill each of the rota duties (or leave blank if you want people to volunteer themselves)


Viewing Rotas as a church member

The following images show how a church member will see the rotas when they login to the church website.

Rotas - this will show the rotas for any groups that the person belongs to.

The member (Matthew Rhoads is shown in the screenshot) can choose to remove themselves from a rota or volunteer for any available slots. - Note this is an option which is setup when the rota is created.

Viewing rota

My Rotas

Each member can choose to have a personalised view showing them just the rotas they are scheduled for.

A printer friendly option is available.

My Rotas

iKnow ChurchIf you are looking for a dedicated member management system then check out our sister solution iKnow Church which is packed with features for helping church admin and pastoral care.